Planning an event is by no means a small feat. Depending on the scope, it can be a massive undertaking and an overwhelming experience even for seasoned coordinators. Fortunately, the task doesn’t always have to be rife with frustrations.

And by developing efficient working habits, you’ll be able to plan a successful affair without pulling your hair out. To this end, here are some top tips to keep in mind to minimize stress when organizing an event.

Organise your working time

Time is a commodity that’s rarely in ample supply when it comes to organising an event. And apart from starting as early as possible, one of the best ways to alleviate the pressure of meeting the deadline is by learning how to make the best use of the time allotted.

So make sure that you create a systematic workflow during the planning stages, and leave room for any unexpected issues that you may encounter along the way. As simple as this might be, you’ll be surprised at how much stress you’ll avoid by doing so.

Don’t commit without considering all options

Whether you’re planning a corporate party or a wedding celebration, money is a factor that will always need to be considered. And to keep the stress of keeping the event within budget at bay, it’s always a good idea never to commit without exploring all alternatives.

Whether you’re looking for big houses for rent for the venue or vendors and catering services, taking the time to consider every option available now will save you money later on. You would also consider having a back up to your decoration or what other options to be made including if linens or tablecloths should be used in the venue or draping guide how many drapes need perfect backdrop. And, in turn, allow you to keep the planning process going smoothly.

Never make a deal without a detailed contract

It’s a general rule of thumb never to make any deals without having a detailed contract. And for a good reason: the more information in the contract, the less the chance of any misunderstandings to occur. So always have a written agreement in place when making any deals.

Not only will it minimise the likelihood of any problems arising with your chosen vendors and suppliers. But you’ll avoid a lot of trouble and headaches as a result.

Always have a back-up plan

It’s not uncommon for unexpected issues or unforeseen costs to arise when organising an event. And no matter how thoroughly you plan, there’s no way to eliminate the chances of encountering any problems along the way.

As such, it makes sense to have a back-up plan in place. As tedious as it might sound to look for alternative vendors or venues beforehand, taking the time to do so will give you peace of mind that you can resolve any issues that might potentially arise as fast as possible.

Whether you’re an experienced organiser or are planning your first event, stress is an unavoidable reality that you’ll likely have to face at one point or another.

But by leaving no stone unturned and carefully planning the affair, you’ll be able to reduce the emotional strain and mental pressure that these kinds of tasks entail, and have a much smoother planning process as a result.

Jane